The AI Act applies in full on 2 August 2026. Is your paperwork ready?
If your team uses ChatGPT, Copilot or any AI tool, you are a deployer with duties under the AI Act. ikode delivers a fixed-fee readiness pack — AI-system inventory, risk classification, Art. 4 literacy with a certificate trail, and template policies. Remote, EU-based, done in weeks. Technical readiness and documentation — not legal advice.
Fixed fee · Fixed scope · No five-figure law-firm invoice · ikode@imergent.us · +1 813 421 4175
2 August 2026 — the AI Act reaches full applicability
The deadline is close — only weeks remain. On 2 August 2026, Regulation (EU) 2024/1689 reaches full applicability — the transparency and deployer obligations relevant to you become enforceable. The AI-literacy requirements under Art. 4 have already applied since 2 February 2025 — and documenting your measures takes weeks, not days.
To be clear about the numbers: the heaviest penalties (up to EUR 35M or 7% of worldwide turnover) apply only to the prohibited practices under Art. 5 — not to a missing literacy programme. There is no fixed fine quoted for Art. 4. Confirming you are nowhere near a prohibited practice is part of the pack; the rest is showing you have done the readiness work if anyone asks.
Your team uses ChatGPT. That makes you a deployer — with duties.
The AI Act's literacy duty applies to deployers of AI systems regardless of size or sector. You do not have to build AI to be in scope — using it is enough. If two or more of these are true, this pack is for you.
Staff use AI tools
Anyone on the team drafts, codes, analyses or designs with ChatGPT, Copilot, Gemini or Claude — even informally, even "just for first drafts".
You run a chatbot or publish AI content
A website assistant, a support bot, or AI-generated text and images going out under your brand — that triggers transparency duties under Art. 50.
You have nothing to show
No AI usage policy, no inventory, no record of literacy training. On inspection the question is simple: "Show us the documentation."
Documentation your auditor can actually read
We don't ask you to trust a logo wall. We publish exactly what you get. Every deliverable below is a concrete artifact that lands on your file — itemised, so you can price the work before you ever talk to us.
The deliverables
- AI-system inventory — every AI tool actually in use across your teams, with owner, purpose and data touchpoints.
- Risk classification — each system mapped to the AI Act's risk tiers against the timeline as revised by the EU's "Omnibus" simplification package (so you know what applies now vs. what was deferred).
- Art. 4 literacy programme — a role-appropriate training session for your staff, plus a certificate trail and attendance record that stands as evidence.
- Template policies — a written AI usage policy, an Art. 50 transparency checklist, and a deployer register, adapted to your organisation.
- Evidence file — everything assembled in one place, structured for an auditor or a counsel hand-off.
Approved deployer contact:
Layout is representative; every clause is tailored to your systems. Ask for the full redacted sample on your call.
Built by an EU-based AI engineer — not a content farm
The engineer who classifies your systems builds AI systems for a living. That is why the documentation is proportionate to a real SME, not 200 pages of copy-pasted legal theory.
Fixed fee. Fixed scope. No five-figure law-firm invoice.
Two packs, both quoted as one number before we start. Western compliance consultancies bill this work by the hour; we deliver the same artifacts at a fixed price, remote, from inside the EU.
- AI-system inventory
- Risk classification (Omnibus-revised timeline)
- Art. 4 literacy session + certificate trail
- Core template policies (usage + Art. 50 checklist)
- Evidence file, ready to show
- Everything in Essentials
- Multi-team, role-based literacy programme
- Full policy set + deployer register
- Art. 50 transparency implementation guidance
- Counsel hand-off pack for your lawyer's sign-off
Optional annual maintenance (indicative, from ~EUR 490/yr, quoted with your scope) keeps your inventory and classification current as the law and your tool stack change. Prices exclude VAT. Scope is agreed in writing before any work starts.
Four steps to an inspection-ready file
Free check
A 20-minute call. We tell you where you stand on Art. 4, 5 and 50 — and whether you even need us. If you don't, we say so.
Inventory & classify
We map every AI system in use and classify each against the Omnibus-revised timeline. You get clarity on what applies today.
Train & document
Role-based literacy session for your team, plus policies, the deployer register and the certificate trail — the Art. 4 evidence.
Hand-off
One assembled evidence file, structured so your own counsel can review and sign off the legal questions we deliberately leave to them.
Which deadlines the Omnibus moved — and which one didn't
Most SMEs don't know which obligations were deferred and which are still coming on 2 August 2026. Knowing the difference is the first thing that stops the panic — and it's exactly where the wrong advice sends money the wrong way.
| Date | What takes effect | Status |
|---|---|---|
| 2 Feb 2025 | Art. 4 AI-literacy duty and Art. 5 prohibited-practice bans begin to apply. | In force |
| 2 Aug 2026 | Full applicability: Art. 50 transparency and the general body of deployer obligations become enforceable (the supervisory and penalty framework has applied since 2 Aug 2025). | Did not move |
| 2 Dec 2027 | High-risk obligations for Annex III systems — deferral from the original timeline under the Digital Omnibus proposal. | Deferred (Omnibus proposal) |
Dates reflect our reading of Regulation (EU) 2024/1689 and the Omnibus amendments as published; they are informational, not a legal opinion. We confirm the applicable timeline for your specific systems in the pack.
The 10-minute AI Act deadline self-check
Ten plain questions tell you whether you're in scope, which duties apply to you now, and exactly what you're missing — no forms, no calls. Email us one line and we reply with the self-check.
One reply with the checklist. Nothing else unless you ask.
AI Act readiness, delivered by an engineer who builds AI systems
ikode is an EU-based technology company. We build and deploy AI systems every day — which is why we know what the AI Act actually asks of an SME deployer: proportionate, documented measures, not a compliance-theatre binder. EU-based, we deliver remotely across the EU — with a focus on the DACH region and the Netherlands — in English, at a fixed price. When you don't need us, we tell you. And for the legal opinion on top of the documentation, we hand off cleanly to your counsel — we don't pretend to be your lawyer.
Frequently asked
Is this legal advice?
No. This is technical readiness and documentation — an AI-system inventory, risk classification, a literacy programme and template policies. It is not legal advice, and we don't guarantee compliance. For a legal opinion we partner with, or hand off to, qualified counsel. That boundary is deliberate and it protects you.
We only use ChatGPT in the office. Are we really in scope?
Yes — the Art. 4 literacy duty applies to deployers of AI systems regardless of size or sector. Using a general-purpose AI tool makes you a deployer. The good news: the measures are meant to be proportionate to how you actually use AI, and that's exactly what the pack documents.
Could we really be fined EUR 35M for not training our team?
No — and anyone who tells you that is selling fear. The EUR 35M / 7%-of-turnover ceiling applies only to the prohibited practices under Art. 5. There is no fixed fine quoted for lacking Art. 4 literacy. The real reason to act is simpler: when the deployer obligations become enforceable on 2 August 2026, "we have nothing to show" is not a position you want to be in.
Which deadlines did the Omnibus actually move?
Full applicability on 2 August 2026 did not move. The high-risk obligations for Annex III systems are, under the Digital Omnibus proposal, deferred to 2 December 2027. Part of the value here is telling you which duties apply to you now versus later, so you don't over-buy or over-engineer.
Can you guarantee we'll pass an inspection?
No one honest can. We guarantee the deliverables — the inventory, classification, literacy evidence and policies — to a fixed scope and a fixed price, and we'll revise them until they match what we agreed. The legal sufficiency of your position is a question for your counsel, working from the file we build.
How fast can you start?
The free 20-minute check can usually happen this week. Essentials is scoped to complete in 1–2 weeks and Complete in 2–4 weeks, remotely. Start this week and the core Art. 4 evidence — the piece that already applies — is prioritised first; anything scoped beyond 2 August 2026 is completed immediately after.
2 August 2026 is fixed. Your readiness can start this week.
Twenty minutes on a call and you'll know exactly where you stand on Art. 4, 5 and 50 — and whether you need us at all. Free, no obligation, honest either way.
ikode@imergent.us · +1 813 421 4175